Job Description

About the Role:

We are seeking a proactive, detail-oriented, and highly organized Executive and Recruitment Manager to support our Reporting, Operations, Finance, and HR teams. This hybrid Chicago-based position blends high-level executive assistance with strategic recruitment and resource planning responsibilities. The ideal candidate will bring a strong background in talent acquisition, internal staffing, and executive support, and will thrive in a fast-paced, collaborative environment.

Key Responsibilities:

  Executive Support

• Provide administrative support to senior executives, ensuring seamless day-to-day operations.
  
• Manage complex calendars, coordinate meetings, and prepare agendas and materials.
  
• Draft, review, and proofread professional correspondence, documents, and presentations.
  
• Assist in the development of financial and operational reports and performance dashboards.
  
• Track project timelines, deliverables, and maintain accurate documentation.
  
• Organize and maintain digital filing systems, ensuring confidentiality and data security.
  
• Serve as a liaison between internal departments and external stakeholders.
  
• Perform general administrative tasks and ad-hoc support as required.
  

Recruitment & Resource Management

• Lead full-cycle recruitment: sourcing, screening, interviewing, and offer coordination.
  
• Collaborate with department leads to forecast hiring needs and manage internal resourcing.
  
• Maintain candidate pipelines and provide weekly recruitment and staffing reports.
  
• Oversee internal staffing placements and track resource utilization.
  
• Coordinate onboarding processes in partnership with the HR team.
  
• Monitor key recruitment metrics (e.g., time-to-fill, quality of hire, resourcing gaps).
  
• Ensure compliance with hiring policies and employment regulations.
  
• Continuously optimize recruitment strategies and internal staffing workflows.
  

Qualifications:

• 4–5 years of experience in executive support, recruitment, or resource/staffing management.
  
• Proven ability to balance administrative responsibilities with recruitment functions.
  
• Proficiency in Google Workspace and/or Microsoft Office (Excel, Word, PowerPoint).
  
• Excellent written and verbal communication skills.
  
• Strong organizational skills with the ability to manage multiple priorities.
  
• High level of professionalism, discretion, and confidentiality.
  
• Experience working in hybrid and/or remote environments.
  
• Familiarity with applicant tracking systems (ATS) and HR platforms.
  
• Knowledge of the Chicago job market is preferred.
  

Work Environment:

• Hybrid work model (must be based in or near Chicago).
  
• Dynamic, fast-paced, and collaborative team culture.
  
• Standard working hours aligned with Central Time Zone.

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