Job Description

About The Role
We are seeking a proactive, detail-oriented, and experienced Executive Assistant to support the CEO and leadership team at Thrust Aviation. This role is ideal for someone who has worked at a high level before, knows how to prioritize and anticipate needs, and is comfortable taking ownership of the day-to-day tasks that keep an organization moving forward.
As the Executive Assistant, you will play a critical role in streamlining operations, managing schedules, supporting key projects, and ensuring the leadership team can focus on high-level strategy and growth. Your work will directly contribute to the efficiency and success of Thrust Aviation across charter operations, sales, and team development.
Key Responsibilities
Executive Support – Manage calendars, coordinate meetings, book travel, and assist with daily time management for the CEO and leadership team.
Communication & Coordination – Serve as a central point of contact for internal team members and external stakeholders, ensuring smooth communication flow and follow-ups.
Project Support – Assist in coordinating key company initiatives, from recruitment to marketing to operational improvements.
Inbox & Document Management – Organize and respond to key emails, track to-dos, and manage digital filing systems for efficiency and accessibility.
Task & Workflow Optimization – Implement tools and systems to streamline processes, improve accountability, and reduce friction across recurring tasks.
Event & Meeting Logistics – Prepare meeting agendas, take notes, follow up on action items, and organize internal or client-facing events when needed.
Personal Assistance – Occasionally assist with personal or travel logistics that support the CEO’s availability and productivity.
Requirements
Minimum 2-3 years of experience as an Executive Assistant supporting C-level executives or founders.
Exceptional organizational and time management skills; able to manage multiple priorities with precision.
Excellent written and verbal communication skills in English.
Tech-savvy with strong experience using tools like Google Workspace, Slack, project management tools (e.g., Notion, Todoist, ClickUp), and calendar systems.
Highly resourceful with a can-do attitude and the ability to operate independently with limited oversight.
Discreet and trustworthy with confidential information.
Proven ability to anticipate needs, stay two steps ahead, and drive value through thoughtful execution.
Preferred Qualifications
Experience in the private aviation, luxury services, or high-ticket sales industries.
Strong understanding of sales automation tools, AI-driven analytics, and lead generation

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Executive Assistant (Remote Position) Job at Thrust Aviation, Boca Raton, FL

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