Job Description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America, San Diego, California, United States of America, South San Francisco, California, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

Janssen Pharmaceutical, part of Johnson & Johnson's Family of Companies, is recruiting for an Executive Administrative Assistant to join our External Scientific Innovation team. This role will support our Global Head of External Scientific Innovation. The preferred location is Springhouse, PA. Candidates will be considered near any J&J site in California, Pennsylvania and New Jersey.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at

 

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases. 

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at

The Executive Assistant will provide comprehensive administrative support for the Global Head External Scientific Innovation within the J&J Innovative Medicines R&D organization. The ideal candidate will bring skills that will enhance the performance of a global team, bringing external innovation opportunities (including company incubation and partnership capabilities) that will deliver high impact science to the IMR&D pipeline. This is a dynamic, fast paced and collaborative environment where exercising good judgment and maintaining strict confidentiality while successfully handling multiple competing demands are common. The standards of performance are high, and adapting and executing is required on a regular basis.

Key Responsibilities:

• Provide comprehensive and proactive administrative support to the Global Head, External Scientific Innovation to enable effective prioritization and maintain consistent internal and external engagement.
• With both internal and external stakeholders, act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the External Scientific Innovation team.
• Proactively prioritize and manage a complex calendar to ensure maximum effectiveness and efficiency of time. Closely monitor and coordinate multiple cross-functional leadership team meetings (DPDS, JJI, PDR, etc.) and governance meetings while balancing other critical internal and external meetings.
• Lead and manage complex travel arrangements/itineraries, including but not limited to domestic and international travel for internal (J&J) and external (business-partner-facing) meetings, processing of Visa/Passport requirements, global meeting and conference registrations and travel details, and providing active support in case of unforeseen travel disruption, including coordinating travel plans with business partners to maximize the use of company resources and time.
• Closely partner with colleagues across all levels in the organization to organize meetings, ranging in attendee size and subject matter – from 1:1s to global town halls, and provide necessary logistical support including technology, meals, room setup, and day of meeting point of contact support.
• Prepare expense reports, most of which are incurred while on global travel and require consideration of and compliance with healthcare compliance requirements, in a detail-oriented, timely and compliant manner.
• Consistently perform admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution management, and ad hoc team management transactions in Workday
• Monitor email and other communication continuously and in real-time from team members, internal colleagues, external innovation ecosystem such as, but not limited to, CEOs, investors, entrepreneurs, etc.
• Demonstrate proficiency working with the range of technologies required to execute the duties of this role and a proactive interest to quickly learn new technologies and features as needed.
• Maintain professionalism, strict confidentiality and discretion while handling sensitive information internally and externally. Must exercise sound judgment to solve complex problems, often under minimal direction or supervision. Must possess an entrepreneurial spirit (love to embrace new opportunities and make things happen), thrive in a fast paced constantly evolving environment and possess confidence, intelligence, with a dedicated focus on making improvements and reaching out for new solutions.
• Maintain strong working relationships with all stakeholders, including JJI, JJDC, IMBD and IM R&D cross functional administrative assistants, creating an efficient and effective team-based atmosphere and supporting team connectivity and collaboration across a globally dispersed team.

Qualifications:

• A minimum of a High School diploma is required; bachelor’s degree is preferred

• A minimum of 8 years of administrative experience is required; experience supporting business development and other external partner-facing teams is preferred
• Experienced C-Suite Level executive assistant, preferably in a high growth, fast paced corporate environment
• Excellent verbal and written communication skills, including ability to draft and edit correspondence and collect or prepare information for executive review, are required.
• This position requires exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to anticipate executive needs, and the ability to work with independence and minimal supervision.
• Must maintain confidentiality, and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment.
• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively, and must be detail-oriented, thorough, accurate and well-organized.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), virtual meeting platforms (Zoom, Teams, Global Connect), and systems required to execute purchase order and HR processes (e.g., Workday, Ariba/eMarketplace, IRIS) is required (or analogous systems for external candidates).

This position is overtime eligible.

This job posting is anticipated to close on 5/2/2025 .

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$60,900 - $97,808 annually

Additional Description for Pay Transparency:

The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

Job Tags

Permanent employment, Temporary work, Work at office, Local area, Work from home, Flexible hours, 2 days per week, 3 days per week, 1 day per week,

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